Import of Bookings from Lists Into Accounting
There is a manual or exportable list of your business transactions? We automatically import into accounting, which eliminates the need for typing, makes accounting cheaper and reduces the error rate.
Most accounting programs have an interface for importing transactions.
If there is already a list of business transactions in some form, it makes sense to read this list automatically into the accounting program instead of typing in the business transactions manually piece by piece. The time savings can be huge.
Usually an accountant is not an IT specialist and vice versa. Therefore, other accountants can only import bookings in simple cases, if at all. Unfortunately, most lists cannot be imported directly and must be transformed first. We can do that and that is our strength. If desired, we can also only do the import and another accounting provider remains responsible for the rest.
Interested? Contact us for a non-binding discussion of your situation at no cost: Contact.
As a base rule, the more business transactions can be read in at once, the greater the time saving compared to manual entry.
Another advantage of importing is that the error rate is reduced, since errors caused by incorrect manual typing are largely eliminated.
Details of the procedure are as follows:
1st Step: The List
The list can be for example:
- Manually maintained list in Excel with business transactions, which is already used in operative business
- Manually maintained list in Excel, which is created specially for accounting
- List of customer invoices that can be exported from a separate invoicing program in CSV format, Excel or another format
- List of supplier invoices available electronically in some form
- Electronic bank statement that can be downloaded in e-banking. Since most business transactions also trigger a cash flow, a bank statement is automatically also a list of business transactions.
- Bank statement as a PDF file if no standard compliant electronic bank statement is available - this is also possible in some cases if necessary.
- Theoretically, a list on paper would also be possible. But we would have to type it into Excel. This may still be faster than working through a stack of individual invoices. But it is probably not much faster.
- etc.
2nd Step: Transformation of the List
We transform your list and create a file that can be imported into the accounting program. How exactly the file looks depends on the format that the accounting program requires for the import.
In the process, we correct possible errors in the original list.
In the process, we largely automatically replace customer names to customer numbers, supplier names to supplier numbers, fill the account assignment with accounts and cost centers, etc.
3rd Step: Import Into the Accounting Software
Then the file is imported.
- Abacus (financial accounting, accounts receivable, accounts payable, preliminary wage entry journal, etc.)
- Banana
- CashMan
- etc.
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Do you have any questions or are interested in our services?
Then contact us without obligation and tell us what you are looking for.
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